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Newsletters and Updates: Mecklenburg County Codes

Mecklenburg County Code Enforcement New Sheet Index

Thursday, November 20, 2014  
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Email sent on Nov. 19, 2014 from Mecklenburg County Code Enforcement 

Just a final reminder that our new sheet index will go into effect tomorrow, Nov. 20, 2014. We'll put the new sheet index up in EPM. IMPORTANT: If you have any projects in progress in our system at the time the new sheet index goes into effect, you'll need to use the new sheet index. Use the current sheet index for submittals up until we post the new document.

Note: The sheet index is used for projects that are submitted through our OnSchedule and Mega projects only. Projects submitted through RTAC and CTAC do not use the sheet index, and that will not change. If you'd like more information about the new sheet index, please see below.

Thank you for being one of our valued customers. We hope this new sheet index will be helpful for you.

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You Asked For It...New Sheet Index is on the Way!

We've heard feedback from you, our valued customers, that the sheet index, one of the required forms for any project submitted for plan review through our OnSchedule or Mega programs, is not user-friendly. We're happy to announce that we'll soon be introducing a new sheet index that should improve the customer experience substantially.

Figure 1. The current sheet index, which is only available as a fillable PDF.

Current Sheet Index

 

The frustration that we most frequently heard from customers is that the current version of the sheet index, which is a fillable PDF, is labor-intensive. The table where sheets are numbered and listed, below, has to be typed directly into the form or copied and pasted from another source, cell by cell, block by block. On larger projects, when the number of sheets can reach into the hundreds, the task became significantly time-consuming.

Some customers also reported issues with the file depending on the version of software or operating system in use.

Figure 2. The main table in the current sheet index.

Current Sheet Index Table

 

To make the sheet index more user-friendly, we will soon be changing to a version of the document built in Excel. This new document should prove much more flexible. For example, if desired, the form can be downloaded and saved onto a shared network drive, where multiple staff who are working on the same project can enter text. Best of all, large blocks of information can be copied and pasted into the new sheet index, as with any Excel document.

Figure 3. The new sheet index, an Excel spreadsheet.

New Sheet Index

Figure 4. The main table in the new sheet index, which will support copying and pasting large blocks of information. Code Enforcement staff recommends customers set their working tables up like the one in the sheet index if they plan to copy and paste.

New Sheet Index Main Table

What's next?

The new sheet index will go into effect Nov. 20, 2014. We'll put the new sheet index up in EPM and let you know with another e-mail message like this. IMPORTANT: If you have any projects in progress in our system at the time the new sheet index goes into effect, you'll need to use the new sheet index. Use the current sheet index for submittals up until we post the new document.

Note: The sheet index is used for projects that are submitted through our OnSchedule and Mega projects only. Projects submitted through RTAC and CTAC do not use the sheet index, and that will not change.

We're always happy to answer your questions. Please e-mail us at code.enforcement@mecklenburgcountync.gov.


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